Day-of Coordinating.... Plus!
Photo at right by Charlotte Geary This service includes several valuable consultations, vendor confirmations, rehearsal coordination, and day-of management. The result: brides, grooms, families and attendants get to enjoy the wedding day. During your planning, Wendee is your virtual consultant, providing you with an agenda, templates, referrals, and a processional/recessional diagram. It is like having a planner, but without the expense. On your wedding day, she synchronizes setup, monitors timing, and is with you, your families & attendants throughout the day. All you do is focus on getting married. Her past clients consistently say, "It is the best thing I ever did for my wedding day!"
Day-of Coordination (starting at $800):
- Complimentary meeting prior to booking
- Getting started resources packet and a wedding day schedule, agenda
- Email & phone guidance: tips, vendor referrals, checklists, templates, etc.
- Processional/recessional diagrams/choreographing & synchronizing the ceremony
- Phone & email confirmation with your vendors
- Rehearsal direction/attendance
- Onsite coordinating service on your wedding day, arriving 3-4 hours prior to ceremony
- Assistance to the couple, attendants, families, guests & vendors
- Orchestrate setup and choreographing of the ceremony
- Synchronize the reception & dinner setup, vendors and events
- Large emergency tool kit (over 100 pieces)
- Click here to view a list of sites where Wendee has coordinated weddings
- There is more: please contact Wendee to receive a 5-page PDF of this service in detail
Meetings. For the pre-wedding consultations, Wendee meets brides in Golden, Arvada, Edgewater & Boulder, Colorado. She can meet you outside these areas on-location for a minimal mileage & travel time fee. For destination brides, she communicates via regular phone calls and emails.
Travel Fees. For mountain destinations (i.e. Vail, Breckenridge, Aspen, Steamboat, Crested Butte), a travel minimal travel fee applies, includes accommodations for the rehearsal night & wedding night, travel time and mileage. Wendee is available for travel outside Colorado; please call her at (303) 946-4442 for a quote.
Catering Managers vs. Wedding Coordinators: What's the difference? Many times event facilities and caterers will have an "Event Planner" or "Wedding Coordinator" on staff. There is a big difference between venue/catering contacts and wedding day-of coordinators. The role of a facility/catering manager is to focus on the food, beverage, setup (tables, chairs, linens, china), chefs, waitstaff and synchronization of reception events. Coordinators love catering managers because they make your food service spectacular.
Contrasting, a professional coordinator's job is to obtain & study ALL your wedding details: from your attire & getting ready to your favorite song selections, from your limo's arrival to "sweeping" the ceremony & reception areas. Coordinators are literally with you the entire day! Day-of coordinators direct, orchestrate ceremonies, take out stains, field questions, make decisions, schlep supplies, double-check & trouble shoot, watch the weather, and act on your behalf so that you can be in the moment. They create what appears to be a seamless event... so the photographers can shoot, caterers can cook, waitstaff can serve, florists can decorate, DJs can emcee.... and your mom can be the hostess and you can be a beautiful bride! Click here to download a comparison article on wedding coordinators vs. catering managers.
